Selecting the Best Conference Display …Effective communication and collaboration relies on the participants’ ability to comfortably engage with the shared content. Content should be visible and any text being displayed, legible from any seat in the room. Determining the proper display size, type and placement is key in creating an engaging collaborative environment.
Consider the technology early in the planning phase.
This allows for the most flexibility in design options and provide the best possible outcome. An analysis of the requirements and goals will help in determining the ideal display for the space.
Viewing Distance Drives Display Type
There are various methods to determine proper viewing distance and screen size. The commercial AV industry association, AVIXA (Audiovisual and Integrated Experience Association), offers the specification “ANSI/INFOCOMM V202.01:2016, Display Image Size for 2D Content in Audiovisual System”. The standard uses multiple calculations that factor content, viewer positions from multiple locations, image size, font size, ambient light, off-axis viewing, the human eye’s range of sight at various angles, and more.
Selecting the Best Conference Display – Calculating for Content
Calculations for huddle spaces and small-to-medium conference rooms… Using a multiplier factor can provide a close estimation of display size that can help guide the design. Screen size and distance calculations are directly impacted by the content. However, because the type of content dictates the multipliers (or factors) used in the calculation.
Spaces where presentations will be shared, a large image will allow participants to read the content more clearly and comfortably. To calculate for this scenario, use a multiplier of 6 times the display’s image height (based on 1920 x 1080P resolution) to determine the furthest seating position. If data-rich content such as CAD drawings, Word or Excel documents or Web pages are to be shared, a factor of 4 should be used for added clarity. In conference rooms using video conferencing, a multiplier of 4 is also recommended.
The 45° Rule of Thumb
Viewing angles are a critical consideration. A general rule-of-thumb, participants should be within 45 degrees from the center of the screen. The top of the screen should be within 30 degrees above the audiences’ eye level. AVIXA’s standards are much more detailed. However, this general guideline will help set the expectation of screen size and positioning for initial design purposes.
Widescreen aspect ratios of 16:9 are currently the most common. Laptops have also landed on 16:9.
By providing a screen that maximizes your content, your participants will remain engaged and your meetings will become more productive. Do you have a meeting space that could benefit from a more engaging video experience? Call us for a complimentary on-site assessment.